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One Park Center Ct. Suite A Manassas Park VA 20111

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File: KF-R


The School Division permits the distribution of outside materials by non-profit organizations, governmental agencies, and similar entities acting in the public interest. Examples of permitted organizations are: principal approved youth groups (4-H Clubs, Scouts), U.S military recruiters, local governments, parks and recreation departments, and non-profit youth athletic groups. PTO/PTA Boosters requests for distribution shall be approved by Principal/Designee.

This regulation applies to all outside materials distributed to students. Any non-school organization, including governmental organizations, parent-teacher organizations, or booster clubs, must submit materials sought to be distributed to the Superintendent, or Superintendent’s designee, in accordance with the following:

  • Materials must comply with the characteristics listed in Policy KF.
  • Materials must be submitted at least 15 days prior to proposed distribution.
  • Materials must be in a form suitable for inclusion in newsletters or made available to the public.

Procedures For Requests For Approval

All requests must be made in writing to the Superintendent or the Superintendent's designee at least 15 days prior to the date of the requested distribution.

This written request must include the following:

  • the name, address, phone number and contact person (e-mail if available.
  • what is being requested for distribution and why it is being requested;
  • grade levels and schools, where the materials are to be distributed;
  • a copy of the distribution; and

All material distributed by outside groups, with the exception of those groups sponsored and approved by Manassas Park City Schools such as parent-teacher organizations, boosters, etc., shall include the following disclaimer prominently displayed:

These materials are neither sponsored nor endorsed by Manassas Park City Schools.

Acceptable Materials

To be acceptable, materials must relate to academic, athletic, musical, cultural or other educational goals of students.

Unacceptable Materials

Advertises a for-profit business, advocates the election or defeat of any candidate for elective office, advocates the passage or defeat of any referendum question, or advocates the passage or defeat of any matter pending before a local school board, local governing body or the General Assembly of Virginia or the Congress of the United States;

  • Contains obscene, pornographic, indecent, or otherwise inappropriate for students of the age group involved;
  • Constitutes a violation of copyright, trademark, trade secret, other protected property interests;
  • Constitutes a violation of a court order, stature, or other law;
  • Tends to damage the reputation of any person or invade the privacy of any person without that person’s express consent;
  • Advertises, or could be construed as advertising, a fund-raising activity of any organization other than the schools, PTO/PTA’s, Education Foundation, Booster Club, or other school-related organization;
  • Creates an undue burden on the schools by its distribution (including, but not limited to, material received after the physical capacity of a school to distribute material has been reached);
  • Creates a risk of disruption in the schools; or
  • Creates the impression that the School Division endorses the communication, such as through use of a School Division/School logo or symbol or by quoting a School Board member or school employee.

Permitted Methods of Distribution: The Superintendent or the Superintendent's designee shall regulate the time, place and manner of distribution. The requestor must provide all copies of materials to be distributed.

School Mail and Courier Services: No outside materials may be distributed through the School Division’s internal mail and courier services.

Approval and Appeal Process: All requests must be made in writing to the Deputy Superintendent at least 15 business days prior to the date of the requested distribution.

The Superintendent or the Superintendent's designee shall approve or disapprove the materials. Any party aggrieved by the decision may appeal, within 5 business days, in writing, to the Executive Director of Student Services.

September 23, 2019